01 · Virtual HR Services
Onboarding and Employee Records
New starters ready on day one, and employee records complete, current and properly protected.
Virtual HR Services
Onboarding and Employee Records
New starters ready on day one, and employee records complete, current and properly protected.
Showing 1 of 5
- 1Prepare before day one
- 2Collect documents
- 3Provision access
- 4Maintain records
- 5Offboard cleanly
What We Do for You
- Run the onboarding checklist from offer to first week.
- Collect and file contracts and required documents.
- Set up accounts, access and equipment with your IT path.
- Maintain the employee record system.
- Run the offboarding checklist when someone leaves.
How this is bought: Bought as a monthly managed service on a rolling term, with a written service schedule. Build an estimate for your case.
Our Approaches Explained
Onboarding checklist
Every task, owner and date from acceptance to end of first month.
Employee record management
One organised file per person, with restricted access.
Right-to-work and document verification
Checks completed and recorded as the jurisdiction requires.
Access provisioning coordination
Accounts created before day one and removed on the last day.
Confidentiality of personnel data
Records visible only to those with a defined need.
Offboarding checklist
Equipment, access, final pay inputs and exit interview handled in order.
The Standards We Work To
Employment record retention rulesData protection law for personnel dataHRIS platforms
We follow the structure and controls these standards describe. We do not claim to be certified against them - where you need a formal certificate, we prepare the evidence and an accredited body performs the audit.
What You Get
- Onboarding checklist and pack
- Complete employee files
- Access provisioning coordination
- Records system maintenance
- Offboarding checklist
Starters ready on day one94%
Employee files complete97%
Access removed on exit day99%
These are the areas clients most often ask us to improve. Your project sets its own targets, measured and agreed with you.